---
updatedAt: 2026-09-09T11:02:12.000Z
agentTools:
  siteIndex: https://documentation.bloomreach.com/llms.txt
  projectIndex: https://documentation.bloomreach.com/content/llms.txt
---

# Publish a document

End-User Manual: publishing a document.

A document can be offline, live, or changed (pending review and re-publication). The publication state of the document is expressed through an icon in the "State" column of the [Content SaaS application](https://documentation.bloomreach.com/content/docs/the-content-application):

**Document states** 

1. Offline<br />This document is currently not published, so it cannot be accessed through the website.

![](https://files.readme.io/182c531-icon-unpublished.png "icon-unpublished.png")

***

2. Live<br />This document is currently published and you can access it through the website.

![](https://files.readme.io/9f63ee5-icon-published.png "icon-published.png")

***

3. Changed<br />A published (previous) version of the document is accessible on the website, but the document has been changed and a newer version is waiting to be published. This is a useful feature for when you have new content that is set to replace the existing content at a later point in time.

![](https://files.readme.io/4afb1da-icon-pendingchange.png "icon-pendingchange.png")

***

When a new document is created, it enters the *Offline* state. Authors can request publication from users that have editor privileges.

<Callout icon="👍" theme="okay">
  ### **Tip**

  A publication request can also be submitted for a document from within the Experience manager. See [Manage content in a channel](https://xmdocumentation.bloomreach.com/library/end-user-manual/channel-manager/edit-content-in-a-channel.html) to learn more.
</Callout>

![](https://files.readme.io/988127f-browse-workspace-publish-request.png "browse-workspace-publish-request.png")

If an author submits a request, a message is shown to editors and admins within the document editor:

![](https://files.readme.io/ba6a05b-document-publication-request.png "document-publication-request.png")

![](https://files.readme.io/71ac0f3-document-request-menu.png "document-request-menu.png")

They can then choose to either accept or reject the request.

On accepting the request, the document is published and is now *live*. 

On rejecting the request, the editor or admin can leave a message for the author explaining the reasons why they have rejected the changes:

![](https://files.readme.io/65fb746-reject-request-dialog.png "reject-request-dialog.png")

The author can view this message by clicking on *Requests > Show rejected requests* in the document view:

![](https://files.readme.io/80d9ac4-rejected-request-menu.png "rejected-request-menu.png")

Editors and admins can also create and publish documents directly from the document view. 

When a published document is adjusted, it enters the *Changed* state. In this state, the old, published, and unchanged version of the document is still visible on the website, while the new, changed version is visible in the *Document Viewer* and the *Experience manager's* preview. In this state, the Document Viewer highlights the changes compared to the previous live version. The changes get published to the website when the editor (re-)publishes the document.

<Callout icon="👍" theme="okay">
  ### **Tip:**

  A document can also be published from within the Experience manager. See [Manage content in a channel](https://xmdocumentation.bloomreach.com/library/end-user-manual/channel-manager/edit-content-in-a-channel.html).
</Callout>